At Events.org our goal is to make your event registration and management go as smoothly as possible via our technology solution, OnePage. OnePage is an online portal through which you can organize promote and plan successful events with online registration, custom websites, and event management. Continue reading
The online registration process is a great time to gather critical information about registrants for your upcoming event. Go beyond capturing basic name and contact information. Essentially registration can become a survey to help you better understand your target market. Continue reading
Having worked a few (cough) events, we have learned the importance of event check-in. It is often surprisingly overlooked because of the focus on venue, food, decorations, logistics, etc. Understandably so…but we’d still love to share a few tips regarding check-in:
- Separate lines that have different purposes – For example, if you have check-in, walk-in ticket purchases, coat-check, and auction sign-up all in one place, you’re going to have one mess of a line. Have check-in right when they walk in. Put coat check just down the way. Place auction sign-up and closing by the auction; allow guests to choose to participate the auction if they want to not because they feel coerced. It may sound basic, but we promise it makes a big difference.
- Table cards or assignment boards are your friend – If a guest can find their own way to where they need to be, all them to do it on their own time, at their own speed. This will both free up your staff as well as keep your guests happy because they won’t be forced to wait in a line for a table or room number.
- Conduct pre-registration online – Capture all of your guests’ information before they even get to your event. Why cause massive lines while you collect addresses and phone numbers? And the best part of online registration is that all of your guests’ information is input directly into your system for you.
Now go check-in your guests, sans craziness and confusion. Just don’t forget to make signs that give proper and clear direction.
Maintaining a green event plan doesn’t have to be a costly project to take on. Today’s technology has provided us with the tools to create and implement eco-friendly event practices at affordable rates. By integrating low cost event technology with project management tools, organizations can save money and organize events more effectively. Centralizing event and donor information into one database will minimize miscommunication between employees and guests, retrieve information faster, and access vital event information through a secure internet access.
“Green technology has become an important part of the events industry,” said David Hassan of Events.org. “Organizations spend more on printing than needed, and by placing event materials and registration online, printing costs are nearly wiped away leaving more money to go towards an organization’s cause.” Continue reading